RAINTREE PROPERTY OWNERS ASSOCIATION

Special Board Meeting

June 28, 2010

Before calling the meeting to order President Jim Siegenthaler asked John Gaal to lead in the Pledge of Allegiance.  After announcing a quorum, President Jim called the meeting to order at 7 P.M.  Members in attendance were Bob Oakes, Vice President and  Bud Meyer, Secretary, Jack Graser, Scott Sebaugh and Charlie Thompson.   Ted Murray, Treasurer, Matt Morgan and Dan Osolinski were absent.   The President then asked each member to add an additional item to the Agenda, which was  HOA Presentation for Fireworks. 

Bob Oakes then asked to place another item on the Agenda pertaining to a Variance Hearing.  Bud moved to approve the corrected Agenda.  Jack seconded.  Bob asked that the HOA be placed on the beginning of the Agenda.  Unanimous.

Documentation from the HOA relative to the July 3, 2010 Fireworks display was given to each Board member for review.  A motion was made that the POA approve a $500 donation to the HOA for the fireworks.  Motion seconded.

The President advised that the Board has never taken responsibility for the Fireworks display relative to funding, however the POA has adopted responsibility in other ways including insurance, security and safety.  The POA has sanctioned the HOA Fireworks event in past years although control of the event has always been vested with the HOA.

The General Manager, summed up the matter as far as the goals of the POA addressing the overall focus of POA responsibilities with regard to all property owners.

Vote for the motion was taken.  Motion failed.

Roads:  The Road Committee recommended a bidder and requested an additional $15,000 to complete identified patch work for the current budget year.

A motion was made to accept the Road Committee’s recommendation.  Motion seconded.  Unanimous.   Basic Paving was the awarded bidder.

Voting:  The President then announced that the Board members assigned to oversee the ten days voting period prior to the annual election here at the POA building would be POA Board Members Jack Graser and Dan Osolinski.

Appeal:  Each Board member had a copy of a letter that had been sent to the property owner that requested an appeal as well as the property owner neighboring the property.  The appeal was scheduled for the July 19 Board meeting.  ACC had approved the home but not the placement of the home on the lot and the matter was deferred for decision of the Board as a variance was required.

Security:  The President informed the Board of weaknesses in security beginning with the Visitors’ Center.  He suggested each Board member spend some time at the center, i.e. Saturday afternoon at approximately 3:00 P.M.to see what happens in the center.  He said the gates act as a barricade, however after entering Raintree there is very little security on the inside except occasionally.  With the increase in the size of our community, our problems are also getting bigger. 

Motion to adjourn was made.  Motion seconded.  Unanimous.

Recorded by Toni Burst, Office Employee

Submitted by Bud Meyer, Secretary